INFORMATION FOR PRESENTERS

  • Most sessions will have a one-hour time slot. Some sessions may have longer time slots if extra time is needed to cover the subject.

  • All sessions will include a variety of speakers. Sessions which include or are led by self-advocates or family presenters are strongly encouraged.

  • All sessions should involve audience engagement. There should be 10 to 15 minutes of time allowed for questions and discussion.

  • We are unable to pay presenters for our conference.  ​

Traffic light cards

We want all attendees to be fully involved in the sessions and so we will make traffic light cards available to our session moderators. Moderators will use cards to signal your time countdown during your presentation by showing you 15, 10 and 5 minute interval time remaining cards.  They will introduce you prior to your session and help you test your microphone volume prior to beginning to ensure it is audible however not overpowering to the adjacent sessions.

Registration and on-site check-in

Presenters must register for the conference via the Conference Coordinator.   When you arrive in Edmonton, please check-in with the Conference Coordinator by cell phone.  She can then assist with getting to the Edmonton Inn.  You will receive your registration materials and speaker badge when you arrive on-site the day of your session from the Coordinator directly.

 

Hotel & travel arrangements

Presenters are responsible for making their own hotel & travel arrangements.  Our hotel sponsor,  Edmonton Inn & Conference Centre is offering discounted rates for conference attendees.  Please contact them directly at www.edmontoninn.ca. You can also contact them directly by email at events@edmontoninn.ca or by calling (780) 454-5454.

 

Room set up

Room assignments will be posted on the website closer to the conference date as well as throughout the venue and most rooms will use either table configuration seating or theatre style seating.  We are unable to accommodate other types of room configurations.

 

Audiovisual needs - YOU WILL NEED TO PROVIDE YOUR OWN LAPTOP FOR YOUR PRESENTATIONS.  

In order to keep our audiovisual costs reasonable, each session will include the following set-up:

 

LCD projector, cables, screen, microphone and additional microphones only if requested. Wireless internet will be available for presenters to use during their sessions.

 

You are required to bring your presentation on laptop (and a back up USB as well) and it must be compatible with the AV set up for the conference. 

 

If your presentation is dependent on accessing the web, we suggest having a “Plan B” and include screen shots of the web pages you would like to share, and pre-load any videos. Computer audio speakers will not always be available in breakout rooms; sound for videos may be limited. If you plan on making a presentation using slides, please ensure that the size of your presentation is set to the wide-screen aspect ratio (16:9).

 

Greenroom

All presenters will have access to the Greenroom where you can relax and get assistance if need be.  Members of conference staff will be on hand to assist with any last minute requests.

 

 

Developing Sessions

  • There should be clear outcomes for session attendees. Please keep the structure guidelines in mind when preparing your session.

  • Describe your evidence and how and why your idea could be implemented;
  • Slides: Note anything in your outline that is best expressed visually. Slides can be helpful for the audience, but they are not necessary or relevant to every talk. Ask yourself: Do my slides help clarify information for the audience, or will they distract and confuse the audience? The most important rule for slides: Keep it simple. See Slide guidelines below for more.

  • Rehearse, rehearse, rehearse!

 

Terminology

Around the world, we know that different terms are used to refer to intellectual disability. At the international level, we use “intellectual disability”. In some countries, people use “learning disability” or “developmental disability”. Some use “intellectual and developmental disabilities”. Throughout the program, we will use “developmental disability”. As long as terms are respectful, we are comfortable with our differences and hope you are too.

 

If you plan to use powerpoint slides

  • Limit each slide to one main idea. If the idea you are trying to communicate is complex, reduce the information to essential elements, limit the text, and enlarge the type size.

  • Limit each slide to 15 to 20 words or elements, with a maximum of four bullets of information.

  • Use at least a 20-point font. Sessions will be held in a large room, and slides must be clearly readable from the last row of seating.

  • Convert data into a visual format for a clear and more interesting presentation. Use pie charts, bar graphs, and other illustrative graphics to convey ideas and data.

  • Choose a common sans-serif font (like Helvetica or Verdana) over a serif font (like Times).

  • Lines, letters, and symbols should contrast sharply with the background. Colors should be strong and attractive.

  • Avoid preparing more slides than can be successfully presented.

  • Set yourself up to have plenty of time to make it through your slides; don’t rush.

  • Remove each slide from the screen when finished discussing the topic.

  • Elaborate verbally on the information provided in the slide rather than reading it word for word.

  • Please do not abbreviate intellectual disability, learning disability or developmental disability to ID/LD/DD.

 

Please ensure that the size of your presentation is set to the wide-screen aspect ratio (16:9)

 

I have a question?  

Please contact us via the email link below and we will respond to your email within 48 hours. ​

Thank you again for making our conference a success!